Hotel Staff Management Software Built for Hotels
CrewInn brings staff rotas, clock in/out, holidays, timesheets and payroll reporting into one secure dashboard — so small hotels can stop juggling spreadsheets and paper.
Everything your hotel needs to manage staff
One platform for scheduling, attendance, leave and pay — designed around how housekeeping, maintenance and front-of-house teams actually work.
Staff clock in & out
Staff clock in on a reception tablet with their name and PIN. Managers get a live board of exactly who is on shift right now.
Digital hotel rotas
Build the weekly rota by department and see the live labour cost as you schedule, so you stay on budget before you publish.
Publish & notify
Keep the rota private while you work on it, then publish in one click to email every staff member their shifts.
Holiday & leave
Staff request holiday and sick leave; managers approve in a tap and see everyone's remaining balance at a glance. Track allowance as fixed days per person, or accrue it automatically from hours worked.
Timesheets & hours
Every clock-in flows straight into monthly timesheets you can export to Excel — no manual tallying.
Staff self-service
Each team member can check their own hours and shifts any time, cutting down the questions at the front desk.
Payroll reports
Monthly pay summaries with employer NI and pension costs, plus individual payslip PDFs ready to hand out.
Role-based access
Managers, office and staff each see only what they should, with a full audit log of who changed what.
Works on any device
Runs in the browser on phones, tablets and desktops — nothing to install, always up to date.
Up and running in a day
No complex setup and no long contracts. CrewInn is hosted for you — you just add your team.
Add your staff
Enter your team and departments in the portal and give each person a PIN. That's the whole setup.
Staff clock in
Put the tablet at reception. Staff clock in and out; hours and timesheets build themselves.
Manage & pay
Build rotas, approve holidays and export payroll reports — all from one dashboard.
Built to look after your team's data
You're trusting CrewInn with employee records, so security and privacy come as standard.
Simple, flat pricing
One price per hotel — no per-staff fees, whether you have 5 staff or 50. Most tools charge per person, so a 20-staff hotel pays £100+ elsewhere.
per hotel · or £790/year (2 months free)
- Unlimited staff — no per-person fees
- Rotas, clock in/out & timesheets
- Holiday & leave management
- Payroll reports & payslips
- Daily backups & your own instance
- Email support & free remote setup
14-day free trial · no setup fee · optional on-site training
Start your free trialBy starting a trial you agree to our Terms.
Frequently asked questions
What is CrewInn?
CrewInn is hotel staff management software for small hotels. It handles staff rotas, clock in and out, holiday and leave requests, timesheets and payroll reports from one secure dashboard.
Who is CrewInn for?
It's built for small and independent hotels managing housekeeping, maintenance and front-of-house teams who want to replace spreadsheets and paper rotas.
How do staff clock in and out?
Staff clock in and out on a tablet at reception with their name and PIN. Managers see a live board of who is currently on shift, and every punch feeds the timesheets automatically.
Can employees request holidays?
Yes. Staff request holidays and leave directly in the portal, and managers approve or decline them — with each person's remaining balance shown as they do. Approved leave shows on the rota. Each hotel can track holiday as fixed days per person or accrue it from hours worked.
Is CrewInn GDPR compliant?
CrewInn is built around GDPR principles for employee data, with role-based access, an audit log, tools to export or delete a person's data on request, secure HTTPS and daily backups.
Does CrewInn work on mobile?
Yes — it runs in any web browser on smartphones, tablets and desktop computers.
How much does it cost?
A flat £79 per hotel, per month — or £790 a year with two months free. No per-staff fees, a 14-day free trial and no setup fee. Optional on-site staff training is available on request.
Start your free trial today
Set up your hotel in minutes and try everything free for 14 days — no card needed, no long contract.
Start free trial Or email us